Operations loops

Business-ops loops on a schedule: triage, SOP checks, and close prep with approval gates. No coding required.

6 graded loops in this category.

KPI anomaly watch

Loop/loopXA

Stay silent on normal days and page you with a pre-investigated cause only when a metric breaks its expected band.

prompt
→ Claude
/loop cadence: daily. Using the PostHog MCP and Stripe (read), check my key metrics [LIST] against their normal bands. Append daily readings to state-file kpi-watch.md. On a normal day, do nothing but log. When a metric breaks its band, pre-investigate (segment, correlate, likely cause) and draft an alert with the diagnosis. Never change data or send customer-facing messages. Stop after the check; log errors and stop. Budget: cap $[X]/run. Hard cap: stop after 1 iteration per run.
opslow riskclaude-code
EXM7777 ↗

Month-close reconciliation prep

Loop/loopXA

Categorize transactions against history and hand a human a clean exception list — it never files anything.

prompt
→ Claude
/loop cadence: monthly. Using the QuickBooks API (read), categorize the period's transactions against historical patterns. Append matches + anomalies to state-file month-close.md. Each round, build/refresh the exception list (uncategorized, unusual, likely-miscoded) for a human to review. Never post, file, or reconcile anything in QuickBooks. Stop when the exception list is complete; log errors and stop. Budget: cap $[X]/run. Hard cap: stop after 1 iteration per run.
opsmedium riskclaude-code
EXM7777 ↗

Unpaid-invoice chaser

Loop/loopXA

Keep an aging ledger of unpaid invoices and draft the next nudge at each threshold — you send it.

prompt
→ Claude
/loop cadence: daily or weekly. Using the Stripe API (read), maintain an aging ledger of unpaid/overdue invoices. Append (customer, invoice, days overdue, threshold hit) to state-file invoice-aging.md. When an invoice crosses a threshold [7/14/30d], draft the appropriate reminder in the right tone — DRAFT ONLY. Never send outbound, never touch charges or refunds. Stop after drafting due nudges; log errors and stop. Budget: cap $[X]/run. Hard cap: stop after 1 iteration per run.
opshigh riskclaude-code
EXM7777 ↗

SOP-drift catcher

Loop/loopXA

Each week, compare how work actually happened against the written SOP and flag where they've drifted apart.

prompt
→ Claude
/loop cadence: weekly. Using the Notion MCP (read), compare recent task/project records against the documented SOP pages [LINKS]. Append drift findings (step, written vs actual, evidence) to state-file sop-drift.md. Each round, draft ONE SOP update proposal for the biggest drift — propose only, edit no live SOP. Stop after one proposal; log errors and stop. Budget: cap $[X]/run. Hard cap: stop after 1 iteration per run.
opslow riskclaude-code
EXM7777 ↗

Inbox-to-decision triage loop

Loop/loopXA

Turn every unread email into a decision — do, delegate, defer, or drop — with the top reply already drafted.

prompt
→ Claude
/loop cadence: daily. Using the Gmail MCP (read + draft), process each unread thread and classify it decide / delegate / defer / drop. Append (thread, classification, rationale) to state-file inbox-triage.md. For 'decide' and 'delegate' threads, save a draft reply — draft only, send nothing, archive nothing. Stop after the unread batch; log errors and stop. Budget: cap $[X]/run. Hard cap: stop after 1 iteration per run.
opsmedium riskclaude-code
EXM7777 ↗

Proposal / RFP backlog drafter

Loop/loopXA

Draft the repeated 80% of a proposal or RFP from your answer library and flag the new 20% for a human.

prompt
→ Claude
/loop cadence: on-demand or weekly. From my answer library [SOURCE] and the incoming RFP/proposal [DOC], draft the reusable ~80% (boilerplate, standard answers, past-response matches). Append (RFP, sections drafted, novel questions flagged) to state-file proposal-backlog.md. Each round, complete ONE proposal's reusable portion and list the new-20% questions a human must answer. Draft only; submit nothing. Stop after one; log and stop. Budget: cap $[X]/run. Hard cap: stop after 1 iteration per run.
opsmedium riskclaude-code
EXM7777 ↗